The exact procedure of the incorporation could differ regarding the corporate entity and urgency of the request. However, there is a standard procedure which can be roughly followed. Firstly, INCO will require the following documents and information to begin the process:
- Passport copy of the chosen director or shareholder(s)
- Proof of address (e.g. utility bill) of the director and shareholder
- Complete order form
- Invoice details (name and address)
In the event that the chosen shareholder is a legal entity, we will require:
- Legalized Certificate of Good standing, or;
- An extract from the Companies Registrar which identifies the neutral person who is authorized to sign the Memorandum of Association of the new Dutch BV
Once we have received these, we will send you the following documents:
- Draft statutes
- Personal data card
- Power of Attorney
If you are not visiting INCO at one of our offices, these documents need to be printed and signed at the public notary. You will then need to send us scanned copies for approval. As soon as we have approved these, we will need you to send us the originals by courier.
On receipt of the original signed documents, we will begin incorporation of your Dutch company and register it at the Chamber of Commerce in the Netherlands.
Upon successful incorporation, which will take a few days, INCO will send you scans of the company documents and an extract with your company’s registration number. With your registration number you will be able to apply for a Dutch business bank account.
Before you decide to use the BV, which is the most common private limited company within the Netherlands, INCO could also help you consider other legal entities. The Dutch Partnership or Dutch Foundation being two examples.